Privacy Policy

Last updated: October 21, 2026

This policy explains what personal information Employ Engage LLC ("Employ Engage", "we") collects, why, who we share it with, how long we keep it, and the choices you have. It covers our website, www.employengage.com, and our app, employengage.app.

Who is responsible for your information

Employ Engage is a tool employers use to send forms and surveys to their employees and to see the answers.

• If you are an employee whose employer uses Employ Engage, your employer decides what information about you goes into it and what it is used for. We handle that information on your employer's behalf and only to run the service for them. For most requests about your information, contact your employer first. You can also write to us and we will pass your request on or help directly.
• If you have an Employ Engage account, or you visit our website, we are responsible for that information.

What we collect

From people with an account

• Your name, email address and password (stored only as a secure hash by our sign-in provider).
• Phone numbers you choose to add to your profile.
• The company or companies you belong to, and your role in them.

From employers, about their employees

• Name, work email address, employee ID, department and role.
• Phone numbers, if the employer or the employee adds them.
• Form and survey answers. When a survey is anonymous, the answers are not linked to the person who gave them.

When you agree to get texts

• Each phone number you confirm, when you confirmed it, and how (a code we texted to it).
• The IP address and browser you confirmed it from, as a record of your consent.
• Whether you have replied STOP, and when.

Automatically

• Technical information such as IP address and browser type, and reports of errors in the app, so we can keep it working and secure.
• Whether the emails and texts we send were delivered, so we can tell you when someone could not be reached.
• On our website, a count of visits that uses no cookies and sends nothing at all if your browser asks not to be tracked (Do Not Track or Global Privacy Control).

How we use it

• To run the service: sending forms, reminders and copies of answers by email, and texts to numbers that agreed.
• To keep accounts secure and to find and fix problems.
• To answer you when you contact us.
• To meet our legal obligations.

We do not sell personal information. We do not use it for advertising, and we do not use employees' form answers for anything except providing them to their employer.

Text messages (SMS)

We text only numbers whose owner has agreed, by entering a code we texted to that number. Employers can add a number for an employee, but that number gets no texts until the employee confirms it.

We do not sell, rent or share mobile phone numbers or text-message opt-in data with third parties or affiliates for marketing or promotional purposes.Mobile numbers and opt-in data are shared only with the provider that delivers our texts, and only to deliver them. Text-message originator opt-in data and consent are never shared with any third party.

You can stop texts at any time by replying STOP, or on your consent page. Reply HELP for help.

Who we share it with

We use these companies to run the service. Each gets only what it needs to do its part.

• Fly.io: hosts the app.
• MongoDB Atlas: stores the app's data.
• SuperTokens: handles sign-in.
• Resend: sends our emails.
• Telnyx: sends our texts.
• Sentry: receives error reports, which can include an IP address.
• OpenAI: when an administrator asks the app to draft a form, the description they type is sent to OpenAI to generate it. Employees' answers are not sent.

We may also share information when the law requires it, or to protect someone's safety or our rights.

How long we keep it

• Account information: while the account is open.
• Employee information and form answers: for as long as the employer keeps them in Employ Engage. Employers can remove employees and their information at any time.
• Phone numbers and their consent records: until the number is removed.
• Codes used to confirm a phone number: deleted within 24 hours.

Your choices and rights

You can ask to see, correct, export or delete your personal information, or object to how it is used. Depending on where you live (for example the European Union, the United Kingdom or California), the law gives you these rights and others. Employees should usually ask their employer first; if you ask us, we will help. We do not discriminate against anyone for using these rights.

To make a request, email support@employengage.com. We answer within 30 days. If you are in the EU or UK, you can also complain to your data protection authority.

Where your information is kept

Our service providers store and process information in the United States. When we move information out of the EU or UK, we use the safeguards the law requires.

Security

Information is encrypted when it travels over the internet, access to it is limited to the people who need it, and passwords are never stored in a readable form.

Children

Employ Engage is for workplaces. It is not meant for children, and we do not knowingly collect their information.

Changes

If we change this policy, we will update the date at the top, and tell account holders by email when the change is significant.

Contact us

Employ Engage LLC, Ogden, Utah, United States. Email support@employengage.com.